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Cardiff Council

Out of Court Parenting Support Privacy Notice

​When the Children (Abolition of Defence of Reasonable Punishment) (Wales) Act 2020 came into force on 21 March 2022 it removed the defence of reasonable punishment. From this time, all physical punishment of children is illegal in Wales. 

If the police decide to take further action against a parent who has physically punished their child, they might offer an out of court disposal (OOCD), to avoid the potential of prosecution through the courts for low level offences. A condition of the OOCD would be engagement in parenting support which is intended to develop positive non-violent parenting practices.
The Out of Court Parenting Support Grant provides funding to enable local authorities to deliver this tailored parenting support.

What types of personal data do we process?​​

In order to deliver the parenting support in an effective way, we need to collect and use your personal information. The types of personal data we process include, but are not limited to: 
  • Your name
  • Your contact details 
  • Information about your family
  • Information about the offence

How do we obtain your personal data?​​

We obtain your personal data from sources including:
  • Referrals from the Police
  • Personal data provided by you

How do we use your personal data?​

We may collect and use personal information to:
  • Make an assessment of an individual’s parenting needs to tailor the parenting support sessions to their specific needs.
  • Provide the individual with access to the parenting support.
  • Share information with the police so that they know whether the individual has complied with the conditions of the out of court disposal.
  • Meet safeguarding obligations.

We may share data with Welsh Government for monitoring and evaluation purposes, in order to assess whether the delivery of the parenting support is effective and meeting the needs of a range of individuals (in this instance individual’s data will be aggregate and anonymised).

What is our lawful basis for processing your personal data? ​​

Under the UK GDPR, the lawful basis we rely on for processing this information is: 
  • Article 6 (1)(e) Public task: the processing is necessary for you to perform a task in the public interest or for your official functions, and the task or function has a clear basis in law. 
  • Some types of personal data are more sensitive than others and need more protection. This is classed as ‘special category data’ and could include information about racial or ethnic origin and religious beliefs etc. Our lawful basis for processing special category data is:
  • Article 9 (2)(g) processing is necessary for reasons of substantial public interest.

The organisations we may share your personal data with​​

We may sometimes need to share personal data with other partner organisations that are involved in the delivery of the out of court parenting support. 
This may include:
  • Other departments within Cardiff Council
  • Police
  • Welsh Government
  • Other partner organisations who provide family support, for whom the Council is a referral pathway partner. 

Your data protection rights

Under data protection law, you have rights including:
  • Your right of access - You have the right to ask us for copies of your personal information. 
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 
  • Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

How to complain​

If you have any concerns about our use of your personal information, you can make a complaint to us at
You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO's address:  

Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline number: 0303 123 1113

ICO website: 

Contacting Data Protection​

Please contact the Data Protection Officer for further information.

Data Protection Officer

Information Governance Team

County Hall

Atlantic Wharf


CF10 4UW


This privacy notice was last updated in May 2022.​

© 2022 Cardiff Council