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Cardiff Council

Domestic Homicide Privacy Notice

​​Cardiff Council as convenor of the Cardiff Community Safety Partnership has a statutory duty to manage a domestic homicide reviews into the circumstances in which the death of a person aged 16 or over has, or appears to have, resulted from violence, abuse or neglect by—

  • a person to whom they were related or with whom they were or had been in an intimate personal relationship, or
  • a member of the same household as themselves

Cardiff Council is the Data Controller for the purposes of the data collected. This privacy notice concerns the processing of personal data that takes place by Cardiff Council as part of a domestic homicide review​​​​​​​​​​​External link opens in a new window.​

This notice explains what information we collect, why we collect it and how we keep it secure. It also explains your rights and our legal obligation. Should you wish to find out more about Cardiff Council’s data protection policies please contact our data protection officer via the details listed below. 

What data do we collect?​​

We predominately collect and store records about the victims and the perpetrators involved in the Domestic Homicide, but we may also include anyone else which may have bearing upon the case.  This information may include:

Information from specialist providers (such as providers of domestic abuse services or provider of substance misuse services)
  • Details of engagement with services
  • Safeguarding records
  • Minutes from meetings and interviews
  • medical records
  • Social care records
  • Details of any associated risk posed by, or to the person.
  • Evidence from all parties containing records of any incidents of crime and anti–social behaviour.
  • Details about vulnerabilities/disability or special requirements.
  • Criminal record information supplied by crime prevention services such as the police or youth justice service

Where we are processing personal data as part of a domestic homicide review, we rely upon the following lawful conditions:
  • Domestic Violence, Crime and Victims Act 2004
  • Article 6(1)(c) – processing that is necessary for Cardiff Council to fulfil a statutory obligation
  • Article 6(1)(e) – processing for the purposes of delivering a public task carried out in the public interest
  • Article 9(2)(b) – processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law

How will we use the data?

We may conduct interviews and with friends, family, work colleagues and other professionals to gather further information and use this with the above records of the victims and perpetrators to establish the following:

  • what lessons can be learned from the domestic homicide regarding the way in which local professionals and organisations work individually and together to safeguard victims
  • identify clearly what those lessons are both within and between agencies, how and within what timescales they will be acted on, and what is expected to change as a result
  • ​apply these lessons to service responses including changes to inform national and local policies and procedures as appropriate
  • to prevent domestic violence and homicide and improve service responses for all domestic violence and abuse victims and their children by developing a co-ordinated multi-agency approach to ensure that domestic abuse is identified and responded to effectively at the earliest opportunity
  • contribute to a better understanding of the nature of domestic violence and abuse and
  • highlight good practice

Who do we share your data with?​​

When the decision to initiate a domestic homicide review is taken an independent chair is appointed and a multi-agency review panel is convened. The review panel is made up of representatives from a range of organisations who are best placed to contribute to the review and take forward any recommendations that come out of the process. We will securely share information relevant to the review with those organisations participating in the review process. This may include organisations such as:

  • Cardiff Council
  • Police and Crime Commissioners Office
  • South Wales Police
  • Her Majesty’s Prison Service Cardiff
  • National Probation Service
  • Cardiff and Vale University Health Board
  • (WAST) Welsh Ambulance Services NHS Trust
  • Specialist Domestic Abuse Support Services or Experts

Please rest assured that we restrict the amount of personal data that is shared to the minimum necessary and only share information that is relevant to the review.
We may also share information to enable us to comply with court orders and other legal obligations. If this is necessary, we will only share the minimum amount of personal data needed for this purpose.
If we feel that it is necessary to share personal data with professionals to ensure you or someone you work with is safeguarded from harm, we rely upon the provisions of the Safeguarding Vulnerable Groups Act 2006 and Children Act 1989 and 2004. Where it is necessary to share medical or social care information for these purposes, we rely upon article 9(2)(h) of the General Data Protection Regulation (information necessary for medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems).

How do we store your data?​

Cardiff Council securely stores your data and will only keep your personal data for as long as we need to in order to fulfil the purpose(s) for which it was collected and for so long afterwards as we consider may be required to deal with any questions or complaints that we may receive, unless we elect to retain your data for a longer period to comply with our legal and regulatory obligations.

More details can be found on the Council’s retention schedule

What are your data protection rights?​

You have a right to access and obtain a copy of the personal data that the Council holds about you and to ask the Authority to correct your personal data if there are any errors or it is out of date. In some circumstances you may also have a right to ask the Council to restrict the processing of your personal data until any errors are corrected, to object to processing or to transfer or (in very limited circumstances) erase your personal data.

If you wish to exercise any of these rights or have any queries or concerns regarding the processing of your personal data, please contact the Data Protection Officer as indicated below. You also have the right to lodge a complaint in relation to this privacy notice or the Councils processing activities with the Information Commissioner’s Office which you can do through the website below or their telephone helpline.

You can obtain further information about these rights from the Information Commissioner’s Office or via their telephone helpline 0303 123 1113.

Privacy policies of other websites

The Cardiff Community Safety Partnership website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
Cardiff Council keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 01/09/2021
How to contact us
If you have any questions about this privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please contact the Data Protection Officer for further information.

Data Protection Officer
Information Governance Team
County Hall
Atlantic Wharf
CF10 4UW


© 2022 Cardiff Council